How to Write an effective Email.

It seems like it is the easiest thing in the world. You have been doing it since childhood. So you think that there is nothing about email writing that you do not know.

Ironically, we tend to fail most in the things that seem to be the easiest. Look at mobiles. You will hardly find anyone who doesn’t have a mobile. Yet when you check out for mobile etiquette, the maximum people fail.

Email has become very important

In fact it is so important that TCS has one elimination round devoted to it.

So why is Email writing so important.
  1.      Because Email will be the main medium of communication once when you join a company.

        2.     Email is now an accepted legal documented which stand scrutiny in any court of justice.

Email should be treated as any formal letter. We do not use slangs while writing formal letters. Then why should we do so when writing emails?

Some Tips for writing Emails :
    1.   Write a meaningful Subject. Do not be vague. 
    2. Use proper salutation. If you are writing for  the first time, it is safe to be formal. When you use           Mr. it is always  followed by the last name not the first. So it will be Mr. Kekre and not Mr.                 Sudhir. 
    3.   Keep the message brief but clear.  The content should be so lucid that the reader does not have           to ask for any clarification.   
   4.    Use simple English. It is  an email, not a GRE Test. 
   5.   Avoid slangs, acronyms etc.  
   6. Be polite. A ‘Please’ Or a ‘Thank You’ goes a long way.  
   7.  Keep a signature in the end. It should have all your contact information.  
   8.  Finally ,  Proof read it . Do not send any emails without checking.

No one gets eliminated in the Email Round. One should be really careless to get eliminated. Follow the tips given above and you will have no reason to complain.

Remember my advice to everyone from students to senior Executives - KISS 

( Keep it short and simple and this doesn't apply to emails alone!)